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To
comply with the GDPR Channel 6 Television Denmark has reviewed
the company's data policy as follows -
In
the course of business or production operations, Channel 6
Television Denmark routinely collects and stores data which may
include personally identifiable information in the following
categories -
- Creditor
and debitor data, including company name and CVR number,
company representative name(s), company address(es), contact
telephone numbers and email addresses for the company and
those representatives with whom Channel 6 Television has a
trading relationship.
- Contact
names, addresses, telephone numbers and e-mail addresses of
those with whom the company has contact in the course of
production or operation.
The
aforementioned data is not shared with any third party without
the express prior permission of the organizations or individuals
involved.
Customers,
suppliers and business partners with whom Channel 6 Television
has or has had a business relationship may assume that the
aforementioned data is collected and stored and at any time may
contact the company to a) request insight into the exact data
involved and/or b) to request that such data be extinguished
from the company's records and data storage systems.
For
creditor and debitor information such data is usually limited to
that data supplied to Channel 6 Television by the creditor or
debitor on business documents that is necessary for completion
of a transaction - such as invoices and bank transaction
instructions. In accordance with Danish tax law, accounts data, including
invoices, receipts, and wage slips must be held by the company for at
least 5 years following the financial year to which they pertain.
Channel
6 Television collects and stores personally identifiable data in
the course of entering into contracts of employment
with employees or contracts for the supply of services by suppliers. Such
data will normally be limited to name/company name CVR/CPR
number, address, telephone and email address, employment tax
registration documentation, and bank account information for the
transfer of funds by Channel 6 Television to the employee or
supplier. Unless otherwise required by Danish law, such data
will normally be stored for a period of 5 years following its
collection and will thereafter be deleted. Previous employees
and suppliers may at any time contact the company to a) request
insight into the exact data involved and/or b) to request that
such data, subject to the otherwise requirements of Danish law,
be extinguished from the company's records and data storage
systems.
Subject
to specific agreement in each instance, personally identifiable data relating to
employees, production partners or participants engaged on
production assignments which involve overseas travel, and/or security clearance
to specific production locations or for access to the confidential data of others
with whom the company has an assignment may be
collected and stored by the company for travel documentation, clearance and
coordination purposes. The specific data collected and stored
will depend on the needs of the specific assignment and travel
itinerary - including but not limited to passport information,
identity photographs, other applicable identification documents,
essential contact information to family or friends in Denmark as
well as personal medical information deemed essential in the
event of medical emergencies whilst travelling. Such data will
only be collected directly and consentually from the individual
concerned and stored with the express written agreement
of the individual involved. Such data will be extinguished at any time
upon request by the individual following the completion of the assignment.
Such data will not be communicated to any third party without the
express agreement of the individual involved.
Personally
identifiable employee or supplier data is not shared with any
third party without the express prior permission of the
organizations or individuals involved. Company employees and
production partners who have access to such data in the course
of their work with Channel 6 Television will be required to
accord such data the same confidentiality and safeguards as applied herein by the
company.
Data relating to participants or cooperation partners in
connection with Channel 6 Television productions.
Participating
in a film or television production, particularly as a
journalistic interview subject, will often imply the imparting
of personally identifiable data about the participant to the
company, its employees and production partners, and in some
cases to the audience of the resulting production.
In
all cases where such data may be imparted by a participant,
Channel 6 Television will require the participant to sign a
written release form which clearly defines the scope of the
participant's involvement, the nature of potential personal
identifiability involved - particularly with regard to the
participants identity being published in the production (such as
in on-screen titles, credits and press releases), and the participant's express
consent for such. In the case of participants under the age of
18, such a consent agreement must be entered into between
Channel 6 Television Denmark and the participant's legal parent or
guardian.
"Vox-pop"
and other ad-hoc interviews (which are normally recorded without
prior written agreement) may not involve any personally
identifiable data about the participant unless a written
agreement is entered into.
The
consent regarding personally identifiable data which the
participant agrees to will cover all possible disclosures such as in any research notes taken by the
journalist or producer, the recording itself, any transcript
or logging documentation of the interview subsequently made by
Channel 6 Television in the course of the editing and post
production editorial work, and any subsequent broadcast, distribution or
dissemination of the interview within the terms agreed in the
participant's consent agreement.
The
conduct of Channel 6 Television Denmark and its employees,
partners or agents with regard to film or video recordings
undertaken on or within private property is covered by other
Danish laws as well as the company's longstanding policy of
always ensuring informed consent for such recordings prior to their being
made.
Channel 6
Television Denmark websites
Channel
6 Television Denmark does not create, maintain or publish
websites in the company's name which involve the collection of
personally identifiable data. The Channel 6 Television Denmark
website does not employ cookies or similar tracking
technologies.
Further enquiries
Further
enquiries concerning the company's data protect policy may be
addressed to -
Adrian
Redmond
Managing Director
Channel 6 Television Denmark
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